Scenerio for producing Emails:
To produce the email documents in date order, while creating the production under the document formatting, you could select the production ordering as ‘Yes’, then in the field value, there are two options available for now regarding the date, email sent date and email received date. You could select any of them in order to produce the documents in the date order accordingly.
Scenerio for producing Non-Emails:
For non-emails files collected from an Ncds , there is an option in document formatting < Production order - Yes < Field name as 'Last modified' and there are two option in sort by 'ascending' or 'descending' to be selected.
Scenerio for Producing Emails and Non-emails together:
There are two scenarios if both emails and standalone are being produced at the same time.
- If the emails and standalone are being produced at a time, if you select field value < ‘email sent/receiving date’ < Sort by < ascending/descending order, emails will be produced in the order based on an email sent/receiving date sorted by ascending/descending order accordingly. While the Standalone files will be produced in the order based on the file unique key, which is set as a default sort order.
- If the emails and standalone are being produced at a time, if you select field value < ‘last modified’ < Sort by < ascending/descending order, the standalone will be produced in the order based on the last modified date sorted by ascending/descending order accordingly. While the emails will be produced in the order based on the file unique key, which is set as a default sort order.
If both emails and standalone must be produced only in date order, they have to Separately be produced.
- By selecting field value < last modified < sort by < ascending/descending for standalone production.
- And field value < email sent/ receiving date < Sort by < ascending/descending for email production.